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    The Transformation Leaders Hub logo - the place for those working in change & transformation
    The Transformation Leaders Hub logo - the place for those working in change & transformation
    • Home
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    • #TLH Learning Centre
    • Events
    • Coaching
      • 1% CLUB 90 DAY CHALLENGE
      • 1% CLUB MASTERMIND PROGRAMME
    • Blog
      • Podcast

    Tag: Business Transformation

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    Podcast – a discussion with Zoe Freeman

    The Transformation Leaders Podcast Episode #69 ZOE FREEMAN On this first episode of 2023, Tony’s guest is Zoe Freeman, a business leader with extensive experience…

    Anthony Lockwood 6 January 2023
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    Podcast featuring Helen Eivers

    The Transformation Leaders Podcast HELEN EIVERS Tony’s guest today is Helen Eivers, a Clinician that shares her personal story of burnout and how she recovered…

    Anthony Lockwood 2 December 2022
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    Podcast featuring Gavin Hands

    The Transformation Leaders Podcast GAVIN HANDS Tony’s guest today is Gavin Hands, a Marketing Director who helps Executive Teams achieve business growth through data-driven and…

    Anthony Lockwood 18 November 2022
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    Real Cost of Failed Change & Transformation Initiatives

    The Real Cost of Failed Change & Transformation Initiatives

    Whether it’s due to a lack of commitment from leadership, resistance from employees, or poor planning and execution, most transformations don’t come close to achieving…

    Anthony Lockwood 22 August 2022
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    Podcast Episode #57 – Mel Ross

    The Transformation Leaders Podcast – Episode #57 MEL ROSS Tony’s guest today is Mel Ross, a passionate changemaker whose focus is to help organisations, government…

    Anthony Lockwood 22 July 2022
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    The Power of One – getting clarity on your One Thing

    Getting clarity on your One Thing and understanding the importance of focusing on one thing at a time and getting really good at it before…

    Anthony Lockwood 13 July 2022
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    Podcast Episode #56 – Brendan D’Cruz

    The Transformation Leaders Podcast – Episode #56 BRENDAN D’CRUZ Tony’s guest today is Brendan D’Cruz who works with social and community organisations to deliver successful…

    Anthony Lockwood 8 July 2022
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    Right People in Right Role

    Getting the Right People in the Right Role

    Getting the Right People in the Right Role is essential when it comes to driving large-scale change and transformation across an organisation. This is important…

    Anthony Lockwood 1 July 2022
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    Podcast Episode #55 – Stephen Magennis

    The Transformation Leaders Podcast – Episode #55 STEPHEN MAGENNIS Tony’s guest today is Stephen Magennis, Managing Director of Expleo Technology UK. With over 14 years…

    Anthony Lockwood 24 June 2022
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    PMO - 7 steps

    7 Steps to Setting Up an Effective Project Management Office (PMO)

    Project management offices (PMOs) play a vital role in ensuring the success of complex programmes. By providing governance, structure, and process, PMOs help to deliver…

    Anthony Lockwood 9 June 2022
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    Recent Posts

    • Podcast – a discussion with Zoe Freeman
    • Podcast featuring Helen Eivers
    • Podcast featuring Gavin Hands
    • The Real Cost of Failed Change & Transformation Initiatives
    • Podcast Episode #57 – Mel Ross
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    Forum Description

    Project management offices (PMOs) play a vital role in ensuring the success of complex programmes. By providing governance, structure, and process, PMOs help to deliver projects on time, within budget, and to the required quality standards.

    But setting up a PMO is not a simple task. Several factors need to be considered to ensure that the PMO is effective.

    In this blog post, we will take a look at six steps to setting up an effective PMO.

    By following these steps, you can be sure that your PMO will be able to add value to your organisation and help to deliver successful programmes.

    Define the role and objectives of the PMO.

    The first step in setting up an effective PMO is to define the role and objectives of the office. This will involve working with senior management to identify the specific goals that the PMO should be aiming to achieve.

    Once the objectives of the PMO have been identified, it is important to communicate these to all staff who will be involved. This will ensure that everyone is aware of the expectations and knows what they need to do to contribute to the success of the PMO.

    Establish metrics and KPIs for measuring success.

    To ensure that the PMO is effective, it is important to establish metrics and KPIs for measuring success. This will enable the PMO to track its progress and identify areas where improvement is needed.

    Some of the metrics that can be used to measure the success of a PMO include:

    - On-time delivery of projects/ milestones

    - Projects delivered within budget/ forecasts

    - Projects completed to the required quality standards

    Define processes and methodologies for project management.

    Another key task for the PMO is to define processes and methodologies for project management. This will ensure that all projects are managed consistently and effectively.

    The processes and methodologies that are put in place should be tailored to the specific needs of the organisation. However, some common elements should be included, such as:

    - A project management method (e.g. agile, waterfall)

    - A project governance framework

    - Templates and tools for project planning and execution

    Create a repository for project documentation.

    One of the most important functions of a PMO is to create and maintain a repository for project documentation. This will ensure that all project information is centrally stored and can be easily accessed by those who need it.

    The project repository should be designed to meet the specific needs of the organisation. However, there are some essential elements that should be included, such as:

    - A project management database

    - Project templates

    - A document management system

    Set up communication channels between the PMO and other departments.

    To be effective, the PMO needs to establish communication channels with other departments within the organisation. This will ensure that the PMO is kept up-to-date with developments in other areas and that any issues are quickly identified and resolved.

    Some of the communication channels that can be used include:

    - Monthly meetings between the PMO and other departmental representatives

    - A dedicated project management intranet site

    - An email distribution list for project updates

    Train staff on the use of project management tools and processes.

    All staff who will be working with the PMO must be properly trained in the use of project management tools and processes. This will ensure that they can effectively contribute to the success of the office.

    There are several ways in which training can be delivered, such as:

    - Online tutorials

    - Classroom-based training courses

    - On-the-job training

    Conduct regular reviews of the PMO's performance.

    To ensure that the PMO is continuously improving, it is important to conduct regular reviews of its performance. This will enable the office to identify areas where improvements can be made.

    Based on the findings of the performance review, it is important to make recommendations for improvements to the PMO's operations. This will ensure that the office is constantly evolving to meet the changing needs of the organisation.

    Conclusion

    In conclusion, setting up an effective PMO is essential for any organisation that wants to improve its project management capabilities. By following the seven steps outlined above, you can ensure that your PMO is set up for success.

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