Whenever groups of people need to engage with each other and spend time discussing a strategy, or gaining a common understanding, or sharing a vision (amongst other things), a meeting is often the best way of achieving such communication (rather than non-interactive communication such as e-mail).

The approaches described in the rest of this Execution Plan can be used with all different kinds of group meetings, and many of the ideas are useful for structuring one-on-one sessions. Team members should find the approaches especially useful in preparing for day-to-day meetings as well as special briefing/planning workshops and events, regardless of the organisational role of the attendees (i.e. project team members, Project Managers, Sponsors, Stakeholders etc.).

This Execution Plan defines the requirements and planning at a generic level for all kinds of group meetings, and gives guidance as to the best kind of meeting method for the circumstance.